Independence Elementary School Parent Teacher Organization
6255 New Independence Parkway
Winter Garden, FL 34787

Affirmation of Bylaws (See link for PDF version with officer signatures approved 11-10-21)

□  These bylaws were voted upon and approved at the general membership meeting of this PTO on __________________________________ (Date). 

Signed: _____________________________________________________________________________________ (PTO President) 

Please Print Name: ____________________________________________________________________________ 

Signed: _____________________________________________________________________________________ (PTO Secretary)

Please Print Name: ____________________________________________________________________________

***Must be signed and dated and a digital copy shared with members, easily accessible at all times.***


The organization exists as an unincorporated organization of its members. In the absence of separate articles of organization, these bylaws shall be deemed to be the articles of organization. In the event of any conflict between these bylaws and the articles of association, these bylaws shall govern. 

Section 1: Objectives
The purpose or purposes (Objects) which the organization will pursue are:

a. to promote the welfare of children and youth in home, school, and throughout the community.
b. to bring closer the relationship of home and school so that parents and teachers may cooperate together in the education of our children
c. to enhance the educational facilities and opportunities for the students of Independence Elementary School which are not otherwise provided for in the school and district budgets.
d.  to engage our families and community in united efforts to secure the physical, mental, emotional, and social well-being of all children enrolled at Independence Elementary School.
e. This organization shall neither seek to direct the administrative activities of the school nor control its policies.
f. This organization may make suggestions to the administration concerning activities of the school, if such suggestion is made toward the betterment of conditions for all concerned (i.e. students, teachers, administrators and families).

Section 2
The purposes of the PTO are promoted through advocacy and education in collaboration with parents, families, teachers, staff, students, and the community; developed through conferences, committees, projects, and programs; and governed and qualified by the basic policies set forth in Article IV. 

Section 3
The organization is organized exclusively for charitable, religious, educational, or scientific purposes under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

The following are basic policies of this organization. 


The following membership rules apply:

Section 1
Each officer of this PTO will be a current member (see Article 5, section 4).

Section 2: Officers and their election

Section 3: Nominating Committee

Section 4: Vacancies
A vacancy occurring in the office of president shall be filled for the remainder of the unexpired term by the vice president. A vacancy occurring in any other office shall be filled for the unexpired term by a person elected by a majority vote of the executive board on which they shall serve.  Notice of such election must be shared with the current membership.

Section 5: Voting Rights
In order to vote in the budget approval process, annual election of officers, or amendment changes, members must have fulfilled the current membership obligations (see Article V, Section 4) more than 30 days prior to the election.

Section 1: President
The president shall preside at all meetings of the organization and the executive board at which the president may be present; will serve as the primary contact for the Principal/Administration, represent the organization at meetings outside of the organization, and coordinate the work of all officers.  The president will conduct an informal, monthly audit of expenses, alongside the treasurer. The president will also perform other duties as may be prescribed in these bylaws or agreed upon by the organization or by the executive board.  

Section 2: Vice President
The vice-president shall act as aide to the president and shall perform the duties of the president in the absence or inability of that officer to serve.  The vice president will oversee the training of room parents/committee chairs.  The vice president also oversees social media pages, groups, and websites.  The vice president will also perform other duties as may be prescribed in these bylaws or agreed upon by the organization or by the executive board.

Section 3: Secretary
The secretary shall record the minutes of all meetings of the organization and of the executive board and share copies of general meeting minutes on the PTO FB page and anywhere else deemed appropriate by the officers.  The secretary will maintain the IES PTO email account forwarding inquiries to the appropriate officers.  The secretary shall see that all notices for the meetings are given in accordance with these bylaws, including, but not limited to, adding the meeting dates as “events” on the PTO facebook group.  The secretary also keeps a copy of the minutes book, bylaws, rules, and any other necessary documentation.  The secretary will also perform other duties as may be prescribed in these bylaws or agreed upon by the organization or by the executive board. 

Section 4: Treasurer
The treasurer shall have custody of all of the funds of the organization and shall keep a full and accurate record of receipts and expenditures.  She/He shall pay out funds in accordance with the approved budget, as approved by the organization.  She/He shall present the proposed budget for approval at the first general meeting of each school year.  She/He shall present a financial statement at every meeting and at other times when requested by the Executive Board; and shall make a full financial report at the end of the each school year.   The treasurer is also responsible for filing taxes with the IRS.  

The treasurer’s accounts shall be examined annually by an auditor or an audit committee of not less than three members who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The audit committee shall be appointed by the executive board. The committee’s report shall be given at the next regular meeting after the audit is completed. 

The treasurer will also perform other duties as may be prescribed in these bylaws or agreed upon by the organization or by the executive board.

Section 5: Parent/Teacher Liaison
The parent/teacher liaison shall act as the liaison between the Executive Board, Teachers, and IES parents. The Parent/Teacher Liaison will build relationships between teachers, room parents, and classroom parents that will enhance student learning, build involvement, and promote school improvement. The Parent/Teacher Liaison will coordinate regular, scheduled volunteer opportunities throughout the school. They will work with Committee Chairs to set up the volunteer sign ups for events and oversee the Staff Appreciation committee.  The parent/teacher liaison will also perform other duties as may be prescribed in these bylaws or agreed upon by the organization or by the executive board.

Section 6: Additional Officer Responsibilities
All officers shall serve as the contact person for one or more committees/events.  These committees/events will be selected by and agreed upon by the officers.  Each officer will assist in coordinating the work of these chosen committees so that the purpose of the organization is served. All officers will deliver to their successors all official material not later than ten days following the end of the school year. 

Section 1: General Meetings

Section 2: Special Meetings
Special meetings of the general membership may be called by any two (2) members of the Executive Board, or five (5) general members by submitting a written request to the Secretary via the IES PTO email.  Notice of the special meeting shall be sent to the members at least three (3) days prior to the meeting using Independence Elementary School’s accepted communication tools/methods.


Section 1: Executive Board Meetings
Regular meetings of the executive board shall be held monthly during the school year, the time to be fixed by the board at its first meeting of the year. A majority of the executive board members shall constitute a quorum needed to conduct business. Special meetings of the executive board may be called by the president or by a majority of the members of the board. A treasurer’s report must be given at every board meeting. Executive Board meetings are closed in the interest of time and efficiency.  Exceptions may be made to invited guests representing official executive board business.  Any member may request meeting notes of executive board meetings at any time.  Meeting minutes will be provided within 48 hours of the request.

Section 2: Responsibilities of the Executive Board
The responsibilities of the Executive Board shall be:

The following rules and guidelines will apply to all standing and special committees:


Section 1: Fiscal Year
The fiscal year of the organization shall begin on July 1 and end on the following June 30. 

Section 2: Budget

Section 3: Expenditures

Section 4: Banking


The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the association in all cases in which they are applicable and in which they are not in conflict with these bylaws.